Project Coordinator, Psychiatry Research (per diem - Imani Breakthrough Project)

Position: Project Coordinator, Psychiatry Research (Imani Breakthrough Project)

Location: Boston, MA

Schedule: Per Diem

POSITION SUMMARY :

The Project Coordinator works with internal and external contacts to organize the various components needed to initiate, run and conclude a major project. Duties include coordinating schedules and activities, placing orders for supplies and services, and tracking progress and results. Requires excellent communication skills and extensive knowledge of database and project management software.

JOB RESPONSIBILITIES:

Initiation of project

• Establishes collaborative relationships among the various project and constituent groups, with the aim of promoting the concept of integrated systems.

• Facilitates and coordinates the work of multiple project teams engaged in the establishment and implementation of new projects to support the Project Manager(s)/Directors and executive leadership.

Planning phase of project

• Develops and maintains a detailed project schedule which includes administrative tasks and all sites involved in the project.

• Participates in implementation and on-going project meetings.

• Follows up with team members, monitoring progress towards achievement of deliverables, to ensure adherence to deadlines and to enable the project team to more efficiently complete the highest priority work.

Execution of project

• Reviews, monitors and track progress towards completion of projects; maintain records and assist in preparing reports through familiarity with progress in projects. Responsible to track project changes and to produce updated weekly project schedule.

• Ensure coordination of the interfaces between departments and stakeholders.

• Performs administrative functions such as:

  • Preparing and/or editing meeting minutes, presentations and tables.

  • Coordinate meetings, including travel arrangements and expense reports (if applicable).

  • Files all project documents (hard and soft copies).

Monitoring, Controlling and Project Maintenance

• Identifies and works to remove barriers to successful completion of the overall project, with particular emphasis on resolving issues with other stakeholders across the system

• Facilitates decision making processes as appropriate, serving as liaison between key stakeholders, and adjudicating disagreements on approach to ensure the maintenance of an integrated, institutional focus for the overall project.

• Provides timely project status updates to the Directors and executive leadership; submits for Weekly Agenda resolution meeting those problems and issues that cannot be resolved at lower levels.

• Maintain and update company database. Generates customized reports in Excel (including pivot tables, VLookup’s, etc.) and Access.  

• Assists with editing and tracking vendor contracts, tracks and monitors project expenses, processes invoices and purchase orders, and puts together the project close-out manuals (if applicable).

• Serves as first point of contact with external vendor representatives and functional consultants on overall strategic and technical project matters.  Handles all correspondence between internal constituents and outside vendors (if applicable).

Closing of project

• Develops project punch list to complete and settle each contract (including the resolution of any open items) and close each contract applicable to the project or project phase.

• Works with auditors and stakeholders to compare target objectives versus actual performance  ensuring that the key issues of cost, time, quality and above all, client/end user satisfaction, have been realized.

• Finalize all activities across all of the process groups to formally close the project or a project phase

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Requires Bachelor's degree (or equivalent combination of formal education and experience).

EXPERIENCE:

• 3-5 years of relevant post-collegiate professional experience required.

• Previous project coordination also preferred.

KNOWLEDGE, SKILLS, & ABILITIES:

• Excellent verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.

• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based applications. Ability to produce complex documents, perform analysis and maintain databases.

• Ability to work independently and exercise independent judgment.

• Excellent interpersonal skills necessary to be socially perceptive in accepting and relaying confidential information, communicating policies and procedures, and interacting effectively with a variety of Medical Center personnel and outside personnel.

• Strong problem solving skills.

• Proven ability to work with confidential information

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.