Fund Manager Development

POSITION SUMMARY:

The Fund Manager will be an integral member of the Development team, reporting to the Associate Director, Operations. The Fund Manager is responsible for all fund management activities within the Development Office, serving as the primary owner for philanthropic fund integrity and compliance across more than 400 donor-established funds. This includes ensuring all funds are created, classified, and reported in alignment with donor intent, GAAP, IRS regulations, and CASE/AHP standards for philanthropic fund management. This role will be responsible for exception monitoring, flagging funds that are overspent, underspent, or out of compliance with donor intent; documentation and escalation, keeping records, and bringing discrepancies to Finance and Development leadership.

The Fund Manager will develop and execute an aligned strategic plan for oversight of donor and restricted fund data, effectively managing more than 400 donor funds through establishing efficient operations and technology utilization for fund reconciliation, tracking, analysis, and documentation management. The Fund Manager will work closely with System Finance & Accounting teams, Development Stewardship, Operations, Frontline Fundraisers, and members of the Development leadership team to ensure fund activity is transparent, auditable, and donor-centered.

Position: Fund Manager Development

Department: Development Support

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Fund Management

• Oversee the full lifecycle of philanthropic funds—creation, documentation, updates, transfers, and closure—ensuring alignment with donor agreements, organizational policy, and CASE/AHP standards.

• Apply GAAP and IRS principles to ensure accurate classification of restricted vs. unrestricted gifts; evaluate when new funds are required versus when donor intent can be met within existing funds or departmental allocations.

• Maintain standardized fund taxonomies and naming conventions in RENXT and Infor, ensuring consistency, transparency, and donor recognition accuracy.

• Partner with Finance and SPA to manage reconciliation of donor-supported funds: conduct quarterly reconciliations across all funds within RENXT (gift system) and Infor (Finance System), perform monthly reviews of high-risk funds, and document/escalate discrepancies.

• Serve as system and process owner for fund data in RENXT, ensuring data is accurate, auditable, and integrated into Development’s reporting environment.

Fund Reporting & Analysis

• Develop and deliver accurate, timely reports that meet donor, Finance, and stewardship requirements; assist with annual endowment reporting; provide fund analysis in support of meeting materials.

• Design standardized reporting templates and dashboards in collaboration with Stewardship, Accounting, and Data Governance colleagues, ensuring reports reinforce donor trust and support enterprise reporting.

• Monitor fund usage proactively to identify underspent, overspent, or noncompliant funds, and provide guidance to Development and Finance colleagues to ensure corrective action.

Leadership, Education & Training

• Educate and advise fund owners, providers, and Development colleagues on appropriate fund usage, GAAP principles, and donor compliance requirements.

• Document and continuously improve fund management policies and procedures, ensuring practices are replicable and reduce institutional risk.

• Lead training sessions and serve as subject-matter expert on philanthropic fund management for Development, Finance, and cross-campus partners.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

This is a unique opportunity to join a growing Office of Development that is driving a bold vision to elevate Boston Medical Center Health System’s philanthropic profile among individual, foundation, and corporate donors in the region and nationally. We are mission driven and passionate, visionary and strategic, nimble and collaborative. Working within our office and across the hospital, we’re nurturing and growing a community of supporters who share BMCHS’s commitment to clinical excellence and inclusive research that combine to serve as a national model for equity in healthcare. Our team works alongside world renowned physicians, scientists, philanthropists, government officials and high-profile community members all striving to make a meaningful impact in our community and beyond. We offer our employees an array of wellbeing services, competitive pay, and a wide range of benefits, including a highly subsidized health care plan for employees and their family members. BMC is proud to be one of Forbes Best Employers for Diversity and Best Employers for Women, and also earned a 4.5-star rating as one of Newsweek’s Greatest Places to Work.

About Boston Medical Center (BMC)

As an employer, Boston Medical Center is one of a kind—delivering the benefits of well-regarded institutions with the innovative spirit found in smaller organizations. BMC is a leading academic medical center with a deep commitment to health equity and a proud history of serving all who come to us for care. BMC provides high-quality healthcare and wrap around support that treats the whole person, extending beyond our physical campus into our vibrant and diverse communities. This ranges from food and transportation all the way to economic mobility initiatives including jobs and financial literacy. The work does not stop there. Behind the scenes, BMC is a proud advocate for social, racial and environmental justice, and engages with the community to create two-way dialogues to best inform our work. BMC is advancing medicine, while training the next generation of healthcare providers and researchers as the primary teaching affiliate of Boston University Chobanian & Avedisian School of Medicine.

JOB REQUIREMENTS

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelors degree and 5 years of experience in accounting, development operations, philanthropic fund management or related field; or equivalent combination of education and experience.

• Experience developing and delivering financial reports that align with donor agreements and stewardship obligations.

• Experience with budget management and financial reporting

PREFERRED EDUCATION AND EXPERIENCE:

• Advanced degree in accounting, philanthropic management, or related field

• Experience in complex, matrixed organizations

• Experience in or understanding of fundraising and health care

KNOWLEDGE, SKILLS & ABILITIES (KSAs):

• Strong problem-solving and decision-making skills.

• Ability to anticipate future trends, identify opportunities, and develop innovative solutions.

• Meticulous attention to detail

• Excellent organizational skills with ability to manage multiple tasks and priorities simultaneously.

• Effective communication skills; ability to explain complex financial concepts to non-financial colleagues.

• Strong analytical skills

• Proficiency in RENXT, Power BI, Microsoft Suite (Excel), Infor, and InfoEd.

• Deep understanding of IRS rules and donor-restricted fund requirements.

• Expertise in distinguishing restricted vs. unrestricted gifts and applying appropriate fund management practices.

• Ability to assess donor intent and determine correct fund structure in consultation with Finance, Stewardship, and Development leadership.

• Ability to educate and train colleagues in fund management practices and compliance.

• Ability to design and implement reconciliation schedules that balance risk, compliance, and efficiency.

• Familiarity with CASE and AHP standards for gift acceptance, fund management, and reporting

• Knowledge of GAAP as applied to nonprofit gift revenue recognition and restricted fund management

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

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