Executive Assistant

POSITION SUMMARY:

Provide high-level administrative support to the Chief Officers and other Executive Committee members. Assistant provides executive support in a one-on-one working relationship. The Executive Assistant is the liaison to senior management teams; organizes and coordinates executive outreach and external relationships. The Executive Assistant must have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities

Position: Executive Assistant

Department: Urology Administration

Schedule: Full Time

ESSENTIAL DUTIES & RESPONSIBILITIES:

Strategic

• Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the holistic operations of the company.

• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

• Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.

Tactical

• Work closely with other executive assistants from the System for scheduling complex meetings.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.

• Assist in preparing and managing presentations and decks.

• Arrange travel and accommodations for executives. Prepare expense reports.

• Be responsive to emails/texts/phone calls, with contact outside normal business hours.

Operational

• Sustain a daily calendar of meetings and events.

• Organize complex calendars and schedules, resolving any scheduling issues.

• Excellent communication and time management skills; proven ability to meet deadlines.

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

• Manage the Executive's contacts.

Supervision Exercised:

• None

Supervision Received:

• Receives general supervision weekly.

• 5+ years of executive administrative support experience.
• Experience supporting senior leaders, physicians, department directors, or executives in a complex organization.
• Demonstrated experience managing multiple priorities, calendars, meetings, and projects simultaneously.

• Experience in healthcare, academic medicine, physician practice operations, or hospital administration.
• Experience supporting multiple leaders and coordinating department-wide activities.

• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Excellent organizational, time-management, and prioritization skills with strong attention to detail.
• Exceptional written and verbal communication skills.
• Ability to manage complex calendars, schedule meetings, and coordinate events involving multiple stakeholders.
• Strong business acumen and sound judgment in handling competing priorities and confidential information.
• Demonstrated ability to work independently, anticipate needs, and proactively solve problems.
• Strong proofreading, editing, and document preparation skills.
• Ability to develop and maintain effective working relationships with physicians, faculty, executives, staff, and external partners.
• Experience coordinating projects, tracking action items, and ensuring timely follow-up on deliverables.
• Ability to improve administrative workflows and support operational efficiency.
• Flexible and adaptable in a fast-paced, constantly evolving environment.
• Strong customer service orientation and commitment to providing high-quality support.
• Demonstrated professionalism, discretion, and ability to handle sensitive and confidential information.

Education Preferred:

• High School Degree

Working Conditions and Physical Effort:

• Ability to work OT during peak periods.

• Regular and reliable attendance is an essential function of the position.

• No or very limited physical effort required. No or very limited exposure to physical risk.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.