Anesthesia Residency Program Coordinator, Graduate Medical Education Office

Position: Anesthesia Residency Program Coordinator, Interns and Residents

Location: Brighton, MA

Schedule: 40 hours per week, Days (On-site)   

POSITION SUMMARY:

The Residency Program Coordinator is responsible for assuring that programs for the education of BMC-Brighton Anesthesiology residents/fellows are properly organized, well-coordinated, effective, monitored, and in compliance with requirements set by Boston Medical Center Health System (BMCHS) and by all organizations and agencies (such as the ACGME and the governing RRC). The Residency Program Coordinator responds to all inquiries related to the training program, and interfaces with appropriate individuals, medical schools, licensing bodies, and affiliated institutions and organizations to obtain all necessary paperwork to onboard and maintain trainees. Operating 
independently with minimal direction, the Program Coordinator serves as a liaison between trainees, the Program Director, the GME office, the hospital, and accrediting bodies.

JOB RESPONSIBILITIES:

• Ensure program compliance and accreditation – Reviews ACGME requirements, evaluates program compliance, coordinates site visits, and submits required reports and surveys
• Maintains the training program in the New Innovations Residency Management Suite, this includes, preparation of all resident/faculty evaluations, rotation schedules, duty hours, scheduling conferences, portfolio, creates database reports, IRIS preparation
• Maintains GME TRACK (resident database and tracking system utilized for the collection and management of GME data), American Board Specialty, AMA, and other professional organization
• Provide leadership and oversight for administrative operations, including 
  managing employee schedules, approving time off requests, monitoring and 
  ensuring accuracy of timekeeping, and guiding staff performance
• Initiates and administers department house staff budget including projections and future needs for program coordination and administration of departmental annual In-Service Training Exam
• Develop new policies in response to new or revised regulations issued by 
  governing agencies or program director
• Maintains accurate files on all current and former house staff and process all credentialing documents on former house staff in an accurate and timely manner
• Plan and manage resident activities – Organizes program orientation, 
  graduation, educational sessions, and other program-related events
• Performs other duties as assigned (The above statements in this job description are intended to depict the general 
  nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and 
  responsibilities required)

JOB REQUIREMENTS

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s Degree or equivalent combination of formal education and experience.
• Minimum of 2 years of work experience required

PREFERRED EDUCATION AND EXPERIENCE:

• Prior experience with graduate medical education programs preferred.
• Previous experience with New Innovations preferred

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of BMCHS and GME policies, procedures, and best practices for residency program management
• Strong critical thinking skills, is able to identify issues and offer solutions. Has demonstrated comfort and ability working independently
• Ability to adjust with shifting priorities, demands, and timelines through prioritizing and problem-solving capabilities.
• Ability to work effectively with all levels of faculty, administration, and staff in situations where one must be courteous but firm in seeking information or cooperation. 
• Excellent attention to detail to maintain accurate and complete records of departmental activities and confidential personnel/training records. 
• Advanced competency working with numbers, including payroll and budgetary accounting, and data analysis.
• Knowledge of and ability to operate various computer software applications, including but not limited to Outlook, Word, Excel, and Power Point.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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