Research Assistant II, Family Medicine (part time)

Position: Research Assistant II, Family Medicine       

Location: Boston, MA

Schedule: 20 hours per week, Hybrid (on-site 2 days per week) NOTE: some holidays may be required

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.  

POSITION SUMMARY:

The Research Assistant II will coordinate/implement subject recruitment, enrollment, and follow-up, participate in data collection and analysis, complete IRB form submissions, preparation of materials for Masters-level Research Assistants, and other research-related activities for a study aimed at improving education at the time of hospital discharge for patients with limited English proficiency. Responsibilities include identifying and screening research subjects, recruiting and maintaining follow-up of research subjects, tracking absent (lost to follow) subjects, explaining and acquiring signatures of subjects for informed consent documents, data collection, and data entry/analysis and coding of qualitative data.

JOB RESPONSIBILITIES:

Data Management/Data Analysis

• Performs a variety of data management procedures (e.g., data entry, producing basic reports, data cleaning, and database maintenance).
• Provides assistance in the development of reports, grants, presentations and data analysis.

Recruitment and Research

• Recruits subjects to participate in the study; conducts the enrollment of study participants, including explaining research procedures & protocols, and obtaining informed consent of subjects and/or their families.
• Administers questionnaires, conducts interviews, and assists study participants in navigating through questionnaires.
• Identifies subjects with significant clinical concerns and relays this information to the Principal Investigator. Maintains patient study files in accordance with legal and institutional guidelines.
• Reviews the data collection forms for each enrollee for completion and quality; checks work of junior staff performing data entry to ensure timely and accurate entry (reviews protocols, abstracts secondary data from existing records, notes, etc.).
• Obtains and distributes reimbursements/participation vouchers and/or payments. Performs administrative duties associated with the study's Data Monitoring and Safety Board, tracking and reporting adverse events and collecting data specified by the DMSB.
• Prepares and maintains Institutional Review Board (IRB) approvals and correspondence, including amendments and renewals as necessary.
• Responsible for all other administrative duties related to research activities.

Academic Writing

• Assists with manuscript and grant preparation and research.
• Conducts literature searches and synthesizes information in requested formats.
• Transcription and translation of study transcripts.
• Attends all required training and meetings of the research team, as instructed by Principal Investigator.

Administrative Duties

• Maintains established departmental policies and procedures, objectives, quality assurance programs, safety, environmental and infection control standards.
• Participates in staff meetings/initiatives including appropriate quality improvement and education activities, or if unable to attend non-mandatory activities, accepts responsibility to review meeting minutes and becomes knowledgeable of issues discussed.
• Performs office-related duties such as answering phones, picking up and delivering mail, storing and distributing office supplies, handling faxes, scanning, filing, photocopying, collating materials, making copies, maintaining the update of policy manuals, etc.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Bachelors' degree required.

EXPERIENCE:

• Prefer 1-3 years of experience in research or clinical program activities.

KNOWLEDGE AND SKILLS:

• Fluent in Spanish (hire contingent on passing BMC language test asked)
• Ability to perform basic data management tasks (e.g., REDCap, coding, data entry, data cleaning, retrieval).
• Proficiency with Microsoft Office applications including Word, Excel, and PowerPoint.
• Cultural sensitivity and comfort with a wide range of social, racial and ethnic populations served is a plus.
• Must be able to maintain strict protocols of all confidential or sensitive information.
• Organizational ability to perform multiple tasks efficiently and to prioritize duties.
• Excellent interpersonal skills needed to work with human subjects and hospital staff in a inpatient setting.
• Excellent English communication skills (oral and written).
• Experience with statistical analysis tools and quantitative data analysis software a plus (e.g., SPSS, STATA, SAS).

This position is funded by a 1-year grant. There may be opportunity beyond this grant funding for position integration into ongoing operations.

The ideal candidate will provide a six month commitment, possibility to extend longer if of mutual interest. This position will provide work experience and mentoring opportunities for those considering graduate or medical school, or a career in research.

Desired Majors: All Majors

Additional Application Documents Required: Cover Letter and Resume

Desired Start Date: August 1, 2025

Desired End Date: February 28, 2026 (possibility to extend depending on project timeline)

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans

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