Project Coordinator (OBAT TTA)

POSITION SUMMARY:

The Office Based Addiction Treatment (OBAT) team in the Section of General Internal Medicine at Boston Medical Center seeks a highly motivated individual to provide administrative, operational and project support for its statewide capacity-building efforts with community healthcare providers integrating addiction treatment into office-based settings. This position will sit within the Clinical Addiction Research and Education (CARE) Unit, an academic unit at BMC/ Boston University School of Medicine, part of the Grayken Center for Addiction, that conducts research, educates health professionals, provides health care, builds capacity and informs clinical and public health practice and policy to improve the lives of people with unhealthy alcohol and other drug use. The OBAT Program Assistant will report senior staff of OBAT TTA team, in addition to other senior leadership and provide administrative, operational and program support to the numerous projects that fall within the portfolio of programs overseen by the OBAT team. 

BMC provides some of the most sought after addiction treatment services in the area and is a national leader in addiction treatment, education, research and training. BMC operates the largest opioid treatment program in New England, using a nationally recognized and nationally replicated model. Since 2007, BMC has been funded by the MA Department of Public Health, Bureau of Substance Abuse Services, to provide training and technical assistance (TTA) for the State Technical Assistance Treatment Expansion (STATE) OBAT Program. The goal of the STATE OBAT Program is to expand BMC’s collaborative care OBAT model to community health centers (CHCs) and other providers across MA. BMC’s OBAT model has proven to be highly effective at improving patient outcomes by expanding access to life-saving medications for addiction. BMC OBAT TTA offers free addiction training across Massachusetts for health care and social service teams to ensure patients across the state have access to the best treatment possible inside their own communities. OBAT TTA uses a range of educational delivery mechanisms including, standardized state and regional trainings, conferences, virtual meetings and trainings and onsite trainings and technical assistance. Training and technical assistance efforts at BMC are rapidly expanding on the local, state and national level including provision of technical assistance to multiple clinical trials utilizing BMC’s nurse care manager OBAT model and several addiction-related Project ECHOs.

The OBAT TTA Project Coordinator will an integral part of the training and technical assistance team, participating in the education of thousands of care team members each year. They will also play a key role in organizing, planning and tracking educational activities using OBAT TTA’s website/database and other mechanisms.

Position: Project Coordinator (OBAT TTA)        

Department: Research - General Internal medicine

Schedule: Full Time

ESSENTIAL RESPONSIBILITIES / DUTIES:

Activities may include:

Project Coordination for OBAT Training and Technical Assistance (TTA):

• Provides administrative and operational support for OBAT capacity building efforts; coordinates communication and information flow between participating sites (typically community health centers distributed geographically across the state and BMC TTA team)
• Helps triage requests for training, technical assistance, and information to appropriate member of OBAT TTA team or expert consultants
• Assist BMC OBAT TTA staff and consultants as needed with development/editing of didactic presentations, PowerPoint presentations, educational curriculum, policies and procedures, workflows, etc. 
• Assisting with scheduling, registration, materials preparation, planning, etc. for buprenorphine waiver trainings
• Schedule or assist with scheduling trainings, conference calls, on-site visits, etc. with OBAT TTA staff and expert consultants
• Track all TTA provided by OBAT TTA staff and expert consultants in central tracking system
• Manage list-server: oversee technical aspects of server; conduct research, stay abreast of latest addiction related news, clinical protocol updates, changes to regulations, etc. – to keep provider subscribers informed
• Process reimbursements and help to track project expenditures

Project Coordination for other OBAT projects:

• Provide meeting support as needed (e.g., arranging conference calls, doodle polls, preparing agenda and reports, taking and distributing minutes)
• Contribute to the preparation and submission of research and program abstracts, posters and manuscripts (e.g., editing, organizing references, performing online literature review); opportunity for co-authorship depending on candidate
• Assist in the preparation and submission of grant proposals and progress reports to funders
• Assist in the development and submission of Institutional Review Board (IRB) protocols, amendments, and progress reports
• Assist OBAT management team organize, plan and execute special events and initiatives (e.g., special addiction Grand Rounds, planning and organizing conferences, etc.)
   

Performs other duties as necessary.

Must adhere to all of BMC’s RESPECT behavioral standards.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

Minimum 2 years of experience providing project coordination and/or administrative support for healthcare or public health programs, clinical or academic research, healthcare administration, education and training, or related field. Experience in the health field is preferred.  Interest/knowledge of substance use disorders, addiction treatment, community health centers, and health education a plus.

KNOWLEDGE AND SKILLS:

• Must be highly organized, detail oriented, and able to work both independently and as part of a team in a deadline-driven environment
• Must have strong problem solving skills and high level of professionalism
• Exceptional oral and written communication skills
• Must be professional and able to interact with large range of stakeholders
• Must be able to prioritize and manage multiple tasks simultaneously
• Positive and flexible attitude with excellent interpersonal skills is essential.
• Proficiency with Microsoft Office applications (i.e. MS Word, Excel, PowerPoint, Outlook) and web browsers.
• Experience with RefWorks, Zotero, WordPress, Adobe Suite strongly preferred, but not required.
• Experience with survey and research design software such as REDCap, Access, etc., also highly desirable

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

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