Effort Coordinator, Research Finance

Position: Effort Coordinator, Research Finance     

Location: Boston, MA

Schedule: 40 hours per week, Hybrid (on-site 1 day per week)

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.  

POSITION SUMMARY:

The Effort Coordinator monitors and audits effort reporting for sponsored awards. This position ensures sponsored projects follow hospital policies/procedures and applicable regulatory compliance standards as it relates to effort reporting.  Provides training and guidance to Principal Investigators (PIs) and Department Administrators on effort reporting and effort compliance. Assists with a variety of internal and external audits including the Single Audit.

JOB RESPONSIBILITIES:

• The Effort Coordinator will be responsible for identifying the population of employees required to certify effort per BMC policy, sponsor terms and conditions, and state or federal regulations, and conducting audits of certified effort reports to ensure compliance
• Reviews and approves salary allocations to BMC sponsored programs, ensuring compliance with BMC’s Cost Transfer Policy and Effort Reporting Policy
• Reviews certified effort reports for accuracy and compliance with policy and regulations. Communicates with departments on corrections as needed.
• Manages effort reporting process for all BMC employees using Workday processes

• Responsible for communicating with investigators and/or department administrators regarding effort reporting compliance, which may include trainings, workshops, or one-on-one consultations
• Assists with high-level reporting on certification process and performs periodic internal control activities related to effort certifications. Runs monthly reports on mapping error reports
• Assists in supporting internal and external sponsor audits, pulling together supporting documentation and liaising with department staff to meet audit needs.
• Suggests process improvements and enhancements to the effort reporting system to ensure a streamlined and easy process for department administrators

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

• BS/BA or equivalent work experience preferred, preferably in Accounting, Finance or Business

EXPERIENCE:

• Requires one to three years of relevant work experience, preferably in an Accounting or Financial role

KNOWLEDGE AND SKILLS:

• Requires strong computer skills, including a comprehensive knowledge of Microsoft Office, particularly Excel  
• Individual should have strong interpersonal skills with a high degree of analytical ability and capable of communicating effectively, both verbally and written
• The ideal candidate will possess strong deductive reasoning skills and the ability to work both independently and as part of a team are required

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Position will be hybrid

Equal Opportunity Employer/Disabled/Veterans