Administrative Coordinator, Hematology/Oncology Research

Position: Administrative Coordinator, Hematology/Oncology Research        

Location: Boston, MA

Schedule: 40 hours per week

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.  

POSITION SUMMARY:

This position will provide direct administrative support to clinical faculty in the section. The section of Hematology and Medical Oncology at Boston University and Boston Medical Center is a rapidly expanding and innovative academic and clinical department that includes over 50 faculty members and over 100 staff, with a mission to provide high-level clinical care and lead research that reflects a diverse patient population.

JOB RESPONSIBILITIES

• Responsible for scheduling meetings, including conference room scheduling.
• Manages/maintains multiple Outlook calendars and prepares reports and presentations as needed. 
• Processes reimbursements, travel/expense reports and purchase orders.
• Assists with new faculty recruitment, onboarding, credentialing, licensing, academic appointments and promotions and other personnel related items.

OTHER

• Manages onboarding and prepares the credentialing applications for processing and administer license renewals, malpractice insurance and re-credentialing applications for assigned clinicians within the Section.
• Maintains inventory of office supplies and equipment. Makes office purchases as needed, evaluates, develops and revises administrative office systems in order to improve office productivity and cost effectiveness.
• Submits work orders for maintenance/housekeeping related requests.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION:

• Associate’s degree (or equivalent) in Business Administration, Business Management (or related field) plus 3 years related experience. Will consider equivalent combination of formal education and experience, i.e. HS/GED plus 5 years related experience. Candidates with a Bachelor’s degree must have at least 1 year of administrative or office experience. 

KNOWLEDGE AND SKILLS:

• Superior verbal/written English communication skills, including excellent grammatical, editing and proofreading skills.
• Highly proficiency with Microsoft Office applications (i.e. MS Word, Excel, Access, PowerPoint, Outlook) and web browsers.
• Effective interpersonal skills and ability to maintain strict confidentiality
• Strong problem solving skills.

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans